Gmail is one of the most popular email services in the world, and for good reason. It has a ton of features that make it easy to manage your inbox and respond quickly to messages. However, Gmail also has some hidden shortcuts that can be tough to find on your own. I’m not talking about keyboard shortcuts; these are tips you don’t even need to touch the keyboard! In this blog post we’ll explore six different ways you can get more out of Gmail including: how to create reminders with Google Keep, using canned responses for quick replies, managing labels efficiently without leaving your inbox view, snoozing emails until later when they’re less likely to interrupt you while working on other tasks, and how use advanced search operators to find messages by subject, sender and date.
Inbox tips: how to master your Gmail inbox
- Set up filters and labels so you can easily prioritize messages in what are, essentially, different mailboxes for each aspect of your life. For instance, if you want the items related to a particular project at work filed away as soon as they show up in your inbox, create a filter labeled “Project X” and then any time your boss sends you an email with the title of that project, it’ll automatically be placed in this folder.
- Use stars to prioritize messages by assigning different colors to each level of importance: red for urgent items; yellow for important ones but not quite as pressing; blue if they’re just notifications or messages from certain people that you know you’ll want to read but don’t need to act on immediately.
- If someone emails a group of people, make sure they CC: everyone who needs to be included in the email chain so there are no missed communications and it’s not necessary for anyone else in the thread to follow up with an email to the person who sent it.
- If you’re going on vacation or know that there will be a change in your status and won’t have time for work messages, ensure you switch off of Gmail before leaving so they don’t pile up while you’re out (or when you come back). It might also be helpful to use a vacation auto-responder to let people know when you’ll be back in touch.
- Use the keyboard shortcut for archiving or deleting messages so they’re out of sight and out of mind until you need them again: U to archive, X to delete. There are many more tips on how to master your inbox like this one!
I hope this blog post has been helpful to you! If there is anything I missed or if you have any questions, please feel free to ask in the comments below.
The difficulty of managing email can be tough for anyone; but fear not because we’ve got some tips and tricks that can help manage your inbox more efficiently.